Board Members+

2024-2025 Board	Position (+ Job Summary)	–
Helen Nash May, Sheryl Fleishaker	President Oversee all activities of the Guild, the Board and the various committees Prepare for and preside at the monthly Board and Guild meetings Appoint Standing Committee chairs: Library, Charitable Activities, Activities Liaison, Hospitality, Assistant to the President Submit a monthly Letter from the President for distribution to members With VP Communications, monitor the contents of the guild website Help trouble-shoot as needed the various operations of the Guild Set up and participate in the Nominating Committee With the Treasurer and an appointed committee, establish an annual budget and issue a yearly financial report to members Decide the calendar for coming year and get approvals Maintain documentation critical to the guild’s functioning Maintain job documentation for successor
Carol Sterk, Joanne Visovsky	Membership Gather and distribute member related information Process membership applications and update associated data, some computer expertise required Organize membership sign-in, what’s happening and new member tables at meetings Compile, have printed and distribute a yearly membership booklet with names and addresses of current members Appoint assistants to help as needed Attend monthly Board meetings Generate email and website updates for member distribution monthly and as needed about current activities Maintain job documentation for successor
Jo Thomas	Programs Set up speakers and workshops for the monthly meetings and the quilt show Research and book speakers and workshops covering a range of quilting topics for the subsequent year (the current year is usually set since speakers generally need to be booked a year or more in advance) With VP Quilt Show, book speaker(s) for the Quilt Show Arrange hotels, meals, and local transportation for speakers (speakers usually make their own travel arrangements) Appoint assistants as needed to help at lectures and workshops Attend monthly Board meetings Generate email and website updates for member distribution monthly and as needed about current activities Maintain job documentation for successor
Amanda Curley	Secretary Keep the official records for the Guild Record the minutes at Board meetings, collect any revisions from Board members, distribute a final copy, and maintain a file copy Track policy revisions as proposed by the Board and record when approved and maintain files of the amended versions of the Bylaws Maintain year end financial statements submitted by the Treasurer Handle general correspondence as requested (“sunshine” cards, business letters, thank you notes, invitations…) Notify members of the Annual meeting, election of Guild officers and voting on any Bylaw amendments With input from the Board, organize an end-of-year gift for the President from Guild members Maintain job documentation for successor
Kathy Vanacoro	Treasurer Collect and disperse funds and keep all financial records Work with QuickBooks, used to track Guild finances Manage income and expense transactions, writing checks, making bank deposits in a timely fashion, and recording in QuickBooks Provide monthly I&E reports to the Board and specific reports as needed to committee heads Handle QuickBooks monthly bank reconciliation and backup Handle Quilt Show monetary needs – preparing any cash boxes, collecting, counting, and depositing the money accumulated With the President and an appointed committee, establish an annual budget and issue a yearly financial report to members Work with the Guild’s CPA to complete filing of any legal and tax forms Appoint assistants to help as needed Attend monthly Board meetings Maintain job documentation for successor
Debra Oaks	Communications Coordinate disseminating information about the Guild and its activities Review guild communications and requirements with the Board Manage the Guild’s online activities including website, newsletters, emails, social media, online forms and payments Assist with guild and quilt show publicity Appoint assistants to help as needed Attend monthly Board meetings Maintain job documentation for successor
Deborah Warren	Quilt Show Organize the annual Quilt Show Set up a committee to create and run the quilt show Oversee all aspects leading up to and during the show – in all areas, the final decision is that of the VP Quilt Show. Interact with venue management regarding dates, contracts, and any other show needs Hold meetings with the show committee to keep updated and keep things moving along Attend monthly Board meetings. Generate email and website updates for member distribution monthly and as needed about Quilt Show activities Maintain job documentation for successor
Alona Harman	Hospitality Coordinate the monthly table raffle and refreshments at meetings and guild events, an appointed position Organize the hospitality snack table and the raffle table at the monthly meetings Organize the food drive, Super Saturday lunch, and June Salad Supper, and any food requirements for special activities Appoint assistants to help as needed Attend monthly Board meetings Generate email and website updates for member distribution monthly and as needed about current activities Maintain job documentation for successors
Rona Spar	Activities Liason Find and oversee coordinators for miscellaneous guild activities, an appointed position Appoint coordinators for two member sponsored meeting programs and any other special events or activities decided on for the year Liaison to SIG coordinators Collect monthly updates from the various coordinators Attend monthly Board meetings Keep guild members informed about the various activities Maintain job documentation for successors
Anne Chehebar	Charitable Activities Oversee activities related to guild related charity work, an appointed position Organize the making of an annual Raffle Quilt Oversee the charity recipient selection for Raffle Quilt proceeds Organize printing, distribution and sales of Raffle Quilt tickets Liaison with Comfort Quilts Oversee incoming or outgoing donation of goods and money according to guild monetary policies Liaison for any fundraising and charitable quilting related activities that may arise Appoint assistants to help as needed Attend monthly Board meetings Generate email and website updates for member distribution monthly and as needed about current activities Maintain job documentation for successors
Susan Andrews	Library Responsible for the maintenance and circulation of the guild library, an appointed position Oversee library check-in/check-out table at monthly meetings Contact members who are late in returning books Maintain an inventory of publications owned by the Guild Purchase new material for the library and remove under-used material Collect library related donations and oversee a sale table at the Quilt Show and/or Salad Supper Appoint assistants to help as needed Attend monthly Board meetings Generate email and website updates for member distribution monthly and as needed about current activities Maintain job documentation for successors
Joanne Hochstein	Assistant to President
Margaret Cibulsky, Jody Sullivan	Ex-Officio President

—